Bylaws



PRIMAC USERS GROUP (PUG) BYLAWS Approved September, 1994

ARTICLE I - PURPOSE
	1.	To create a forum for the exchange of ideas, concerns, solutions and information relating to PRIMAC.
	2.	To provide a positive influence on the development of PRIMAC.
		A.	To communicate suggestions for enhancements to PRIMAC vendor.
	3.	To encourage users of the PRIMAC system to become active members of the PRIMAC Users Group.
	4.	PRIMAC is defined as Printing Industry Management and Control software, serving the business needs of the printing industry. PRIMAC is designed, developed and supported by VERCOM SOFTWARE, INC. (Also known as PRIMAC SYSTEMS, INC.) of Dallas, Texas.

ARTICLE II - MEMBERSHIP & VOTING RIGHTS
	1.	The PRIMAC Users Group shall be composed of Members and Associates:
		A.	A Member is any organization that has licensed and is operationally using any or all parts of the PRIMAC system, who has made applications to and been accepted by the PRIMAC Users Group and has paid the membership fees
		B.	An Associate is any individual or organization with direct interest in the success of PRIMAC but does not license the system, who has made application to and been accepted by the PRIMAC Users Group and who has paid the membership fees.
	2.	All applications for Membership shall be accepted without vote by the PRIMAC Users Group. Applications for Associate shall be voted on and approved by the Executive Committee of the PRIMAC Users Group.
		A.	The PRIMAC Users Group at large shall have the right to request and vote on the removal of an Associate.
	3.	A Member or Associate may have one or more representatives participate in the PRIMAC Users Group.
	4.	Voting privileges are granted to Members. Associates may make recommendations but have no voting privileges.
	5.	A Member is allowed only one vote, regardless of the number of representatives participating in the PRIMAC Users Group.
	6.	A Member shall maintain voting privileges as long as they remain a Member in good standing. A Member in good standing is any Member defined in Paragraph 1.A. and who is current with payment of dues and assessments. Delinquency in payment and assessments shall suspend the Member's voting privileges until the fees are paid in full.

ARTICLE III - DUES AND ASSESSMENTS
	1.	Annual dues for a Member shall be two hundred and fifty dollars ($250.00) due in full January 1st of each year.
		A.	Any Member applicant licensed after June 30 of the year shall be assessed one hundred and twenty-five dollars ($125.00) for the remainder of the year.
	2.	Annual dues for an Associate shall be two hundred fifty dollars ($250.00) due in full January 1st of each year.
	3.	Any Member or Associate withdrawing from the group will not receive a refund of dues or assessments in whole or in part.
	4.	Members and Associates shall be deemed delinquent if dues and assessments are not paid in full within sixty (60) days of the due date. Membership privileges, including voting rights, shall be suspended until the indebtedness is made current.
	5.	Annual meeting fees will be waived for the members of the Executive Committee.
	6.	Annual dues and assessments will be reviewed and set by the standing Executive Committee.
	7.	No Member or Associate will be held liable for the debts of the PRIMAC Users Group.

ARTICLE IV - EXPENSES AND REIMBURSEMENTS
	1.	The purpose of the article is to identify those reimbursable expenses incurred in the administration and operation of the PRIMAC Users Group.
		A.	All Executive Committee meeting expenses shall be reimbursable to the current Federal Per Diem Rate.
		B.	Administration and operating expenses deemed necessary by the Executive Committee to support the purpose of the PRIMAC Users Group as defined in Article I.
		C.	All reasonable expenses for the Executive Committee relating to the Annual Meeting.
	2.	No expenses shall be reimbursed without sufficient documentation.
		A.	All expenses will be reported on an expense form and approved by a member of the Executive Committee.
		B.	Expense reports are to be submitted for approval and reimbursement within one (1) month of the meeting as follows:
	1.	Member At Large, Secretary, Vice President and Alternate to the President for approval. After approval forwarded to the Treasurer for reimbursement.
	2.	President and Treasurer to the Vice President for approval. After approval forwarded to the Treasurer for reimbursement.
		C.	Expenses incurred by a Member shall be reimbursed subject to a majority vote of the Executive Committee.

ARTICLE V - ORGANIZATION
	1.	Procedures, unless otherwise provided for in the these bylaws shall be governed by the most current edition of Robert's Rules of Order.
	2.	A quorum must be present at all regular or committee meetings for transactions of business. A quorum will consist of one-third (1/3) of Members for meetings and a simple majority for committee meetings.
	3.	Structure of the PRIMAC Users Group shall consist of:
		A.	Executive Committee consisting of: President, Vice President, Secretary, Treasurer, Member At Large, and an Alternate. Each member, excluding Alternate, has committee voting privileges. Only Members in good standing are eligible to serve on the Executive Committee.
		B.	Other Committees may be formed and sanctioned by the PRIMAC Users Group. These committees shall report to the Executive Committee.
		C.	Members and Associates as defined in Article II, Section 1, Parts A and B.
	4.	Responsibilities: The Executive Committee as a whole shall be responsible for the active pursuit of the PRIMAC Users Group purposes set forth within Article I of the bylaws and shall ensure a smooth transition from the current Executive Committee to the newly elected Executive Committee.
		A.	The President shall oversee, conduct and direct the proceedings of the Executive Committee and the group at large. Shall be responsible for ensuring that all committees, officers, Members and Associates are functioning within the Bylaws of the PRIMAC Users Group and are satisfactorily carrying out their responsibilities.
		B.	The Vice President shall assume the responsibilities of the President in the President's absence and shall call all meetings to order.
		C.	The Secretary shall be responsible for all general correspondence within the PRIMAC Users Group and shall be responsible for the accurate recording of all business and Executive Committee Meetings.
		D.	The Treasurer shall be responsible for all of the PRIMAC Users Group finances, dues, assessments and collection of said dues and assessments. Shall report in writing to the Executive Committee on timely basis the financial condition of the PRIMAC Users Group including a statement of cash flow.
		E.	The Member At Large shall assist, advice and consult the officers and be present at all Executive Committee meetings.
		F.	The Alternate shall fill any vacated position on the Executive Committee.
	5.	Each Member in good standing shall have an equal vote in all business transactions brought before the general membership. Any Member in good standing shall not be excluded from being nominated, elected, or volunteering for any position within the PRIMAC Users Group.
	6.	No PRIMAC Users Group Member shall have more than one individual or representative serving on the Executive Committee.

ARTICLE VI - ELECTION OF OFFICERS
	1.	Nominations and election will occur during the annual business meeting.
	2.	The terms of the officers shall be two (2) years with no individual officer to exceed two (2) consecutive terms of two (2) years.
	3.	If any Executive Committee member should leave for any reason, the order of succession should be determined by the remaining members of the Executive Committee with the Alternate becoming a full voting member. The Executive Committee shall then select another Alternate member for the committee.
	4.	The Executive Committee can remove a member of the Executive Committee for just cause by a majority vote with no less than 3 votes.
	5.	It is recommended that the Treasurer commit to two (2) consecutive terms for a total of four (4) years when elected in order to maintain consistency with the financial records of the Group. If no qualified financial person steps forward at the end of four (4) years service of the Treasurer, an exception can be made to the four (4) year limit to retain the Treasurer for an additional term of two (2) years with a vote at the annual meeting.

ARTICLE VII - MEETINGS
	1.	General Meetings will be held at least once a year at a time and place to be determined by the Executive Committee and will include a PRIMAC Users Group Business Meeting. Only Members in good standing may attend the PRIMAC Users Group Business Meeting.
	2.	Executive Committee Meetings shall not exceed three (3) meetings annually.
	3.	Other Committee meetings shall be held as deemed necessary by the Executive Committee.

APPENDIX - AMENDMENTS
	Amendments to these Bylaws shall be presented to the Executive Committee two (2) months prior to a vote by the Members in good standing. Voting on amendments may occur:
	1.	At the PRIMAC Users Group Annual Business Meeting with a two-thirds (2/3) majority vote of the Member in good standing who are present at the Annual Business Meeting.
	2.	As deemed necessary by the Executive Committee by a two-thirds (2/3) majority written response vote of Members in good standing.